A Unified Digital Experience for a Premium Private Family Club

About project

A mobile app and admin panel for a private invite-only family club, built to manage subscriptions, events, communication, and internal operations — all within a secure, branded digital ecosystem.

Challenge

The client — a high-touch private family club — was running operations across spreadsheets, group chats, and manual forms. They needed a secure, centralized platform that reflected the premium nature of their offline experience.

Key objectives:

• Build a mobile-first product to manage membership, events, and content
• Implement household profiles with parent/child roles
• Automate event registration, booking, and attendee control
• Offer a members-only store with full payment flow
• Enable secure internal communication among members
• Equip admins with full control over users, content, and reporting

Solution

1. Mobile App (Flutter for iOS & Android)

We developed a production-grade Flutter app with:

• Household profile management with multi-user access
• Subscription payments via Apple Pay / Google Pay
• Event discovery and RSVP with filtering by city, age, and topic
• Private club store with product ordering, delivery options, and payment tracking
• Media galleries, birthday reminders, and a "Wall of Honor" for community achievements
• Push notifications for events, messages, and system updates
• In-app news feed with posts, comments, and updates

2. Built-in real-time chat:

• IDirect messages and group channels
• File and photo sharing
• Message status (read/delivered), moderation flags
• Notifications and admin visibility tools

The in-app chat reduced the club's reliance on external messengers and consolidated communications within a private, controllable environment.

3. Admin Web Portal

Delivered as a React-based system with secure role-based access:

• User and household management with tagging and filtering
• Content publishing: news, polls, photo albums, surveys
• Event management tools: calendar, RSVP tracking, capacity settings
• Subscription oversight: payments, statuses, onboarding
• Messaging moderation: block/report tools and logs
• Push/email notification composer with segmentation
• Dashboard with live engagement and retention metrics

Project Team

• 1 Project Manager
• 1 UX/UI Designer
• 2 Mobile Developers (Flutter)
• 1 Frontend Developer (Admin Panel)
• 1 Backend Developer
• 1 QA Engineer
• 1 DevOps Specialist

Tech stack

Impact

After release, the app became the club’s primary digital infrastructure:

• Over 80% of families onboarded within the first month
• 70%+ of event sign-ups now handled through the app
• 60% of active users use chat weekly — replacing scattered messaging
• Admins reduced manual communication time by more than 50%
• Event, payment, and engagement data are now tracked centrally for future planning